Sanso for Pennylane: Finance Automation for Pennylane Users

Sanso works directly with Pennylane to handle your finance operations from start to finish. Already using Pennylane for accounting? Sanso plugs in on top of it. Invoices get captured, payments get tracked, reconciliation happens. You don't have to touch any of it.

I'm Amalia Bercot, Co-Founder at Sanso. We built this specifically for business owners who are tired of doing finance admin by hand, even when they've already got solid accounting software in place. Pennylane is one of the platforms we work with most, and for good reason. It really is a great tool. But there's a gap between what Pennylane tracks and who actually does the grunt work to keep things up to date.

Pennylane Is Great, But It Wasn't Built to Do the Work for You

Pennylane gives you a clean, centralized view of your finances. Real-time cash flow, receipt scanning, bank connections, invoicing, collaboration with your accountant. For French businesses especially, it's one of the strongest options available, and more than 350,000 companies use it.

Here's the thing, though. Pennylane is a system of record, not a system of execution. It tracks what has happened. It doesn't go out and make things happen. Someone still has to collect supplier invoices from email inboxes and vendor portals. Someone has to verify them before payment, chase overdue customer invoices when they go unpaid, and reconcile marketplace payouts line by line.

That someone is usually you, your office manager, or a bookkeeper who only sees part of the picture. Pennylane's own invoicing features work fine for basic cases but they're limited. There are no complex automatic reminders, no intelligent document classification, and no way to manage the back-and-forth when a customer disputes an invoice. Reporting stays fairly basic, and bank reconciliation can fall short when payouts bundle hundreds of transactions into one transfer.

What Sanso Adds to Pennylane

Sanso is a finance operations service that runs on top of Pennylane. We don't replace it. We do the work that Pennylane expects a human to do.

Think of it this way: Pennylane is your accounting system. Sanso is the team that keeps it accurate, complete, and current. We handle accounts payable, accounts receivable, and reconciliation so everything lands in Pennylane where it should, without you doing anything after initial setup.

Pricing is outcome-based. You pay for invoices processed, payments recovered, and purchases handled. Not for seats or features. So the cost scales with the actual work being done, not with how many people need access.

How It Works Together

Automatic Invoice Capture from Email

Sanso connects to your business mailbox and looks at every incoming email. Our AI reads the context of the message and each attachment to figure out what is actually an invoice versus a quote, a contract, or just a greeting card someone sent. Only real invoices get routed to Pennylane.

This is different from basic email forwarding. Pennylane can receive documents sent to a supplier email address, but it can't tell a quote from an invoice on its own. Sanso handles that classification automatically, which means your Pennylane account stays clean.

Invoice Retrieval from Supplier Portals

A lot of supplier invoices never arrive by email. They sit behind login pages on vendor websites, think SaaS platforms, cloud providers, utility companies. Sanso's AI agent logs into those portals, navigates to the billing section, downloads the right invoices for the right period, and sends them straight into Pennylane.

No more logging into five different portals every month. No more missing invoices because someone forgot to download one in time. Everything shows up in Pennylane automatically.

Invoice Validation Before Payment

Before any supplier invoice gets approved, Sanso checks it. Has this one already been paid? Does the amount match the approved quote or purchase order? Are there VAT issues? Duplicates get flagged, discrepancies get caught. You avoid the overpayments and compliance headaches that tend to slip through when validation is done manually.

Customer Invoice Creation and Collection

Sanso creates invoices on your behalf and submits them into each customer's procurement workflow. When a customer doesn't pay on time, we follow up with real human outreach, not automated dunning emails that everyone ignores. If a customer disputes an invoice, Sanso handles the resolution: voiding incorrect invoices, correcting amounts, reissuing, and continuing follow-up until payment arrives. What shows up in Pennylane is a paid invoice.

Marketplace Payout Reconciliation

If you sell on marketplaces like Back Market, Mirakl, or MediaMarkt, you receive bulk payouts that bundle hundreds of individual orders and refunds into a single bank transfer. Sanso's reconciliation engine matches each line item against your Pennylane records, hitting a roughly 99% automated match rate. The remaining items get reviewed by our human operators so nothing falls through the cracks. Learn more about how marketplace reconciliation works.

Who This Pennylane Automation Is For

• SMBs with 5 to 50 employees who use Pennylane but don't have a dedicated finance person to keep it updated every day

• Business owners personally handling finance admin and looking for a way to stop, without hiring a full-time employee

• Companies with many suppliers drowning in invoices from email inboxes and vendor portals that need to reach Pennylane

• Marketplace sellers in France who need to reconcile complex payouts and keep Pennylane accurate for compliance

• Agencies and B2B firms where the founder or office manager spends hours every week on invoicing and payment collection

What Changes for You

• Before: You download invoices from supplier portals manually every month. After: Sanso retrieves them and files them in Pennylane automatically.

• Before: You forward emails to Pennylane and hope the attachments are right. After: Sanso classifies every attachment and only routes actual invoices.

• Before: You chase overdue customer payments with reminder emails that get ignored. After: Sanso follows up with real human outreach until you get paid.

• Before: You spend hours reconciling marketplace payouts against individual orders. After: Sanso matches 99% automatically and our team resolves the rest.

• Before: You worry about duplicate payments and missed invoices. After: Every invoice gets validated before approval.

Frequently Asked Questions

Do I need to switch away from Pennylane?
No. Sanso works on top of Pennylane, not instead of it. You keep using Pennylane exactly as you do today. The difference is that everything in it will actually be complete and accurate.

How does Sanso connect to Pennylane?
Sanso routes invoices and documents into Pennylane through its existing input channels. There's no complex API setup on your end. You connect your mailbox and pick Pennylane as your destination during a one-time setup. That's pretty much it.

How long does setup take?
One call. You connect your mailbox, select Pennylane, and we handle the rest from there. No implementation project, no technical migration.

Will Sanso change how my accountant uses Pennylane?
Not at all. Your accountant keeps working in Pennylane the same way they always have. They'll just notice the data is more complete and more current because Sanso is keeping it that way in the background.

What types of invoices can Sanso capture?
Supplier invoices from email (with intelligent classification), from vendor website portals (using an AI agent that navigates and downloads them), and soon from WhatsApp. If a supplier sends you a bill, Sanso can get it into Pennylane.

Does Sanso handle accounts receivable too?
Yes. Sanso creates customer invoices, submits them into procurement workflows, tracks payments, and follows up on overdue invoices with real human outreach. Learn more about unpaid invoice collection.

How much does Sanso cost?
Pricing is outcome-based, starting at $300 per month for smaller businesses and going up to $2,000 per month depending on volume. You pay for work done, not for seats or software access.

Is my financial data secure?
Sanso works within your existing tools. We don't store your accounting data in a separate system. Everything stays in Pennylane and your own bank accounts, exactly where you'd expect it.

Can Sanso handle multiple supplier portals?
Yes. Sanso's AI agent can navigate just about any supplier website to find and download invoices. Whether it's a SaaS platform, a cloud provider, or a utility company, invoices get retrieved automatically.

What happens if there's a problem Sanso can't solve automatically?
Every automated process has human oversight. When our AI runs into an edge case, like an unmatched reconciliation item or a customer dispute, our human operators step in. The goal is 100% accuracy, not just automation for its own sake.

Get Started with Sanso + Pennylane

You don't need to change anything about how you use Pennylane. Sanso plugs in on top of your existing setup, and after one onboarding call, your finance operations run in the background. Invoices get captured, payments get collected, reconciliation gets done. You just check Pennylane the way you normally would and find everything handled.

Book a Call to see how Sanso works with your Pennylane account.