Sanso for Manufacturing: Supplier Invoices and Cash Flow
The Problem
In manufacturing, money doesn't really get lost on the production line. It gets lost in the flow of invoices swirling around it. A manufacturing SMB means hundreds of invoices: raw materials, components, subcontracting, machine maintenance, energy, freight. Purchases placed by purchase order, which then have to be matched against actual deliveries. Clients who pay at 60 days while suppliers want their money fast. And a margin that comes down to the cent, work order after work order. Every document has to be checked, tied to the right product, and paid at the right time. Let's be honest: between production runs, who really has time to keep all of that straight, day after day?
Supplier invoices piling up between production runs?
Sanso's AI captures, checks, and matches every invoice to its purchase order while you stay focused on the shop floor.
Book a callTwo things, on their own, decide the health of a manufacturing SMB. First, purchase control. When raw materials and subcontracting account for most of the production cost, the slightest gap between what was ordered and what gets invoiced chips away at the margin. Second, cash flow. A workshop running at full capacity can still find itself short of cash, stuck between suppliers who want to be paid right away and clients who pay at 60 days. I'm Amalia Bercot, co-founder and CEO of Sanso, and that's precisely the manufacturing financial management work we set out to take off business owners' shoulders.
Sanso: AI-Powered Manufacturing Financial Management
Sanso is a financial management service that runs on AI. Put simply: the AI does the work. It captures your supplier invoices, checks them before payment by matching them against your quotes and purchase orders, prepares and sends your client invoices, follows up with clients who are slow to pay, reconciles your bank transactions, and keeps your production costs up to date, product by product. That's a far cry from management software you'd have to learn to use at night, after a day on the shop floor. It's a service that does the work for you.
And one point matters when the shop floor already demands all your attention: there's no new platform to learn. Sanso connects to the tools you already use (your accounting tool, like Pennylane, your ERP, your bank, like Qonto, your inbox, your Excel) and the AI handles the rest in the background. The results show up right where you already work, in your own tools. As for talking to us, it's as simple as writing to a colleague: by email or WhatsApp, in plain language.
The idea fits in one sentence. You hand over your supplier invoice management and the financial tracking of your production, the AI takes care of all of it continuously, and you stay in control of what really matters: producing and delivering.
Key Capabilities
The AI Captures All Your Supplier Invoices, on Every Channel
No more chasing invoices for raw materials, components, maintenance, and freight. Sanso's AI collects them for you, wherever they arrive. It reads your inbox and pulls out the actual invoices, setting aside quotes, delivery notes, and sales follow-ups along the way. It connects to supplier portals to fetch the ones only available online, including your energy and software invoices. And it catches the documents you send to a dedicated WhatsApp channel: a paper delivery note or invoice photographed on the shop floor, for example. It will even chase suppliers on its own when an invoice is missing.
The AI Checks Your Supplier Invoices Before Payment
In manufacturing, this is where the money is won or lost. Before any payment goes out, Sanso's AI reviews every supplier invoice: it matches the invoiced amount against the approved quote and purchase order, spots price and quantity discrepancies, detects duplicates, and checks the VAT. A unit price that doesn't match the negotiated rate. A billed quantity higher than what was ordered. The same order invoiced twice under two different references. The AI catches all of it before you pay. So you stop settling discrepancies nobody had time to check, and margin stops leaking through your purchases.
The AI Tracks Your Production Costs, Product by Product
To know whether a product or an order is profitable, every expense has to be assigned to the right line, even when a single supplier invoice covers several product references or several work orders. Sanso's AI reads each document, understands the context of each invoice, and allocates it to the right product, the right workshop, or the right cost center. Even when a document mixes several orders, or the descriptions don't quite line up. Your cost accounting finally becomes usable day to day, without a single entry on your side. You then see, product by product, where you're making money and where the margin is eroding, while there's still time to act on your prices or your purchasing.
The AI Invoices Your Clients and Never Misses an Order
In manufacturing, a delivered order that hasn't been invoiced is cash sitting idle. Sanso's AI works from your quotes to prepare each client invoice at the right time and for the right amount, and to spot quotes that haven't been fully invoiced yet. In small businesses, roughly 5% of invoices simply never get created: the work is done, the goods have shipped, but nobody thought to invoice. At manufacturing volumes, that miss stings. With Sanso, it doesn't happen anymore.
Stuck between suppliers who want payment now and clients who pay at 60 days?
Sanso invoices every delivered order without fail and follows up on unpaid invoices continuously, for cash flow that no longer depends on your availability.
Book a callThe AI Follows Up with Your Clients for You
Getting paid on time, in manufacturing, is often what separates healthy cash flow from a deepening overdraft. Sanso's AI runs personalized, multichannel collections (email, SMS, phone). Not just a stream of automated reminders. If a client disputes a delivery or flags an error on an invoice, the case is handled end to end, until the payment comes in. You stop playing debt collector with your clients, and your cash flow no longer depends on your ability to follow up between two production meetings.
The AI Reconciles Your Accounts in Real Time
For every bank transaction, the AI finds the matching purchase or sales invoice and updates its status. At any moment, you know who has paid, what's pending, and what's late. No more Sunday-evening manual matching. And the AI even catches the cases that standard automated reconciliation lets slip through: descriptions that don't match, amount discrepancies, date gaps between a delivery and its payment, partial payments and deposits.
AI Supervised by Humans
Everything Sanso does rests on an AI that learns how your business works over the months. But on sensitive matters, it never works alone. Our operators supervise, handle exceptions, and make the call on tricky cases. Between 80% and 99% of the work is automated, with 100% reliability. That, in the end, is where the whole difference lies.
Why Manufacturing SMBs Choose Sanso
- Your purchases are checked. Every supplier invoice is screened against the quote and the purchase order before payment. No more price discrepancies, inflated quantities, or duplicates slipping under the radar.
- You steer your margin. Every expense is assigned to the right product, and you see in real time which ones make money and which ones cost more than planned.
- Your cash flow can breathe. Your delivered orders are invoiced without fail, and your unpaid invoices are chased without delay.
- No new tool to learn. Sanso works inside your existing tools, accounting and ERP included. No interface to tame.
- No commitment. You start when you want, you stop when you want. No HR risk, no hiring to manage.
How It Works
- Onboarding. Within a few days, we connect to your existing tools (accounting, ERP, bank, email, Excel), without disrupting your production.
- The handoff. The AI gets to work: supplier invoice capture and checks, client invoicing, payment follow-up, account reconciliation. All within the scope you hand over to us.
- Your rules. You set what matters: which discrepancies block a payment, which thresholds trigger an approval, which clients to handle with care, which expenses you want to sign off on before a supplier gets paid.
- Continuous work. The AI runs 24/7, no vacations, no machine downtime. Nothing piles up, nothing falls through the cracks.
- Your visibility. Everything lands in your own tools, and you write to us by email or WhatsApp whenever you need.
The Results You Can Expect
Control, first. Every supplier invoice is verified before payment, which eliminates price discrepancies, wrong quantities, and deliveries invoiced twice. When purchases account for most of the production cost, that's margin recovered, month after month.
Cash flow under control, next. Orders invoiced without fail, unpaid invoices chased without delay, bank reconciliation always up to date. In short, visibility over your cash that on-the-fly management, between two production runs, simply can't deliver.
And then a real read on your profitability. Product by product, order by order, you know what works and what doesn't. Enough to adjust your prices and negotiate your purchases with the right numbers in hand, instead of by gut feel.
Getting Started
If supplier invoices are falling behind, if you're not quite sure which products are actually profitable, or if cash is getting tight between suppliers to pay fast and clients who drag their feet, let's talk. Within a few days, Sanso connects to your tools and the AI takes over all the work, from invoice checks to payment collection. The easiest way to see what it would look like for your business is to book a call with our team.