Sanso for Xero: End-to-End Finance Ops Without Leaving Xero

The Sanso Xero integration adds a full finance operations layer on top of the accounting platform you already use. You keep Xero. Sanso picks up the manual work that Xero was never designed to do: collecting invoices, chasing payments, validating bills, reconciling payouts. I'm Amalia Bercot, Co-Founder of Sanso. We built Sanso because we kept running into the same problem: business owners who love Xero but still burn hours every week on finance admin that Xero can't handle on its own. Sanso fills that gap, and you don't have to change a single thing about how you work.

Xero Is Great, But It Wasn't Built to Execute Finance Operations

Xero does bookkeeping, bank feeds, and invoicing well. It's clean, easy to use, and gives you a solid view of your numbers. Millions of small businesses rely on it for a reason.

But at its core, Xero is a record-keeping system. It tracks what happened. It doesn't make things happen. Pulling supplier invoices from scattered email inboxes and vendor portals, nudging customers about overdue payments, double-checking bills before you pay them, reconciling messy marketplace payouts against hundreds of individual orders: none of that is something Xero was designed to do.

Xero's own tools like Hubdoc help with OCR and basic document capture, but accuracy tends to be inconsistent and you still end up reviewing things manually. Approval workflows get buried in email threads. Features like 3-way matching, fraud detection, and batch payments are either absent or require separate add-ons. And when a customer disputes an invoice? Xero's automated reminders can't handle that back-and-forth. Someone still has to step in.

What you're left with is a great accounting platform surrounded by manual work.

What Sanso Adds to Xero

Sanso is a finance operations service that sits on top of Xero. It takes care of the execution side: collecting, validating, chasing, and reconciling. Everything gets routed directly into your Xero account. You see the results in Xero, same as before.

The way it works: Sanso uses AI paired with human oversight to get the work done. Our system handles roughly 99% of tasks automatically, and our team steps in for exceptions and edge cases. It's not another tool you need to learn. You connect your Xero account once during setup, and after that, Sanso runs in the background. Bills show up in Xero. Invoices go out on time. Payments get tracked. You don't have to touch it.

This matters because the realistic alternative is hiring a finance admin or asking your bookkeeper to take it on. That means either a new salary or a person who doesn't have the context of your internal systems. Sanso gives you full finance ops execution at a fraction of the cost.

How Sanso and Xero Work Together

Automatic Supplier Invoice Collection

Sanso connects to your business email and uses AI to scan incoming messages and attachments. It picks out actual invoices (not quotes, not greeting cards, not contracts) and routes them straight into Xero as supplier bills. No manual forwarding. No sorting through inboxes. Sanso also logs into supplier portals like SaaS tools, utilities, and marketplaces using a computer-use AI agent, downloads invoices automatically, and sends them to Xero. More on supplier invoice collection.

Invoice Validation Before Payment

Before any supplier bill gets approved for payment, Sanso checks it against your records in Xero. Has this already been paid? Does the amount match the original quote or purchase order? Are there VAT issues or duplicate charges? This automated validation catches errors that would otherwise lead to overpayment or compliance headaches. See how supplier invoice validation works.

Customer Invoicing and Payment Collection

Sanso creates and submits customer invoices on your behalf, feeding them into Xero and into your customer's procurement workflow. When payments arrive, Sanso tracks them in real time. When invoices go overdue, Sanso doesn't just fire off automated dunning emails. Our team handles real follow-up: resolving disputes, voiding incorrect invoices, reissuing corrected ones until you actually get paid. More on accounts receivable automation.

Bank and Marketplace Reconciliation

If you sell on marketplaces like Back Market, Mirakl, or MediaMarkt, Sanso reconciles bulk payouts against hundreds of individual orders and refunds. The reconciliation engine matches transactions automatically (roughly 99% accuracy) and flags anything unmatched for human review. Everything gets recorded in Xero so your books stay clean. Read about bank reconciliation and marketplace reconciliation.

Missing Invoice Follow-Up

Sanso proactively identifies supplier invoices that should exist but haven't shown up yet, then chases your suppliers to get them. Your Xero records stay complete without you having to track down missing bills yourself.

Who This Integration Is For

• SMBs with 5-50 employees who use Xero but don't have a dedicated finance person handling day-to-day operations

• Founders and CEOs who are personally managing accounts payable and receivable in Xero and want that to stop

• Businesses outgrowing Hubdoc and finding that Xero's built-in automation can't keep up with volume

• Companies expanding internationally who need reliable invoice collection and validation across suppliers and regions

• Agencies and professional services firms buried in supplier invoices and client billing

What Changes for You

• Before: You manually forward invoices from your inbox to Xero, missing some along the way. After: Every invoice gets captured automatically from email and supplier portals and lands in Xero without you touching it.

• Before: You log into five different supplier portals each month to download invoices. After: Sanso retrieves them all and files them in Xero automatically.

• Before: You approve bills in Xero without checking for duplicates or mismatched amounts. After: Every bill gets validated before payment, catching errors that cost you money.

• Before: You send Xero's automated payment reminders and hope customers pay. After: Sanso handles the full collection cycle, including dispute resolution, until the money lands in your account.

• Before: You worry about duplicate payments and missed invoices. After: Every invoice gets validated before approval.

Get Started with Sanso + Xero

You don't need to change how you use Xero. Sanso plugs in, handles the finance operations work, and puts the results where you already look: inside Xero. Book a call with our team and we'll walk you through exactly how it works with your setup.