Sanso + EBP: Connect Your Management Software

EBP Keeps Your Books. But Someone Still Has to Feed It

EBP is a pillar of business management in France. From very small businesses to SMBs, thousands of companies and accounting firms rely on it every day to keep the books, issue invoices, and prepare tax filings. Solid and proven, it does its job: structuring and storing your accounting entries cleanly. If you chose it, you probably had good reasons. And a well-designed EBP integration only makes it more useful.

Still, EBP is software. However complete it may be, it waits to be fed. Someone still has to track down the supplier invoices scattered across inboxes and portals, key in each document, hunt down duplicates, code it to the right account, send customer invoices out at the right time, then chase the clients who don't pay. The software does none of that for you. It waits.

I'm Amalia Bercot, co-founder and CEO of Sanso. That missing link is exactly what we take care of. Sanso is a finance operations service built on AI: the AI handles all the upstream feeding and delivers data ready to go into EBP. The result: your books stay up to date without a single line of data entry from you.

What Sanso Adds to EBP

Sanso isn't yet another piece of software to learn, and it doesn't replace EBP. It's a service that knocks out all the work that comes before EBP, so you don't have to. It runs on AI: the AI collects invoices, reads them, understands them, categorizes them, creates your customer invoices, follows up on unpaid ones, and reconciles your bank. Then it hands you structured entries, ready to import into EBP, with no re-keying.

The line is clear. EBP provides the accounting software, Sanso does the operational work that comes before it. Classic automation swallows any attachment as if it were an invoice, without even reading it. Sanso's AI actually understands each document before preparing its entry. And where a basic tool sends one reminder email and stops, Sanso runs collections end to end, disputes included.

In practice, you keep your books in EBP exactly as you do today. Sanso takes over everything that comes before: collection, reading, sorting, categorization, formatting. And instead of a pile of invoices to key in one by one, you get clean, structured data, ready to go into EBP.

How Sanso and EBP Work Together

Automatic Supplier Invoice Capture

Your supplier invoices come in from all over: by email, on portals (OpenAI, Amazon, energy providers, SaaS tools), sometimes even through WhatsApp. Sanso's AI goes and gets them on every one of those channels. It plugs into your inbox, reads every message and every attachment, sorts real invoices from quotes and greeting cards, and weeds out duplicates. And when a portal doesn't offer email delivery, an AI agent logs in, navigates to the billing section, and downloads the right documents. You, meanwhile, never log into a portal again. And no invoice goes missing before the import into EBP.

Invoice Reading and Analytical Categorization with No Data Entry

Once an invoice is captured, the AI reads it and extracts the key information: amount, VAT, supplier, date, purchase order number, line items. It then categorizes it from context, not rigid rules. It spots that an invoice covers several projects and splits the amounts at the right percentages, understands that two different labels actually refer to the same job, and applies your analytical chart of accounts. In the end, the entries that go into EBP are already coded correctly, without a single line of data entry from you.

Invoice Validation Before Payment

Before a supplier invoice gets approved, the AI checks three things: that it isn't a duplicate, that the amount matches the quote or purchase order, and that the VAT adds up. The slightest anomaly gets flagged before it turns into an overpayment. And if you want it, you keep the final say on payment approvals.

Customer Invoice Creation and Sending

In small businesses, about 5% of invoices simply never get created: the work was done, but nobody thought to bill for it. Sanso plugs into your tools (CRM, project management, email) and knows when a project has wrapped and needs to be invoiced. The AI creates the invoice, checks it against the quote to make sure nothing was left out, and sends it. The document and its entry are ready to be tracked in EBP. And if you prefer, you approve it just before it goes out.

End-to-End Collection of Unpaid Invoices

An automated reminder knows how to send an email. What it doesn't know how to do is react when the customer replies "that's not the right amount" or "you billed the wrong entity." Sanso does. Collections are personalized and multichannel: email, SMS, phone. When a customer disputes an invoice, the AI goes back and checks the quote in your CRM; and if the wrong entity was billed, it reissues the invoice, then follows the payment until the money comes in. Every case gets seen through to the end, not chased once as a formality.

Real-Time Bank Reconciliation

For every bank transaction, the AI finds the matching purchase or sales invoice. It even handles the cases standard automatic reconciliation gives up on: amounts thrown off by currency conversion, transaction descriptions that don't match the invoice wording, timing gaps of a few days. At any moment, you know who has paid and what's still owed, and your books in EBP rest on data that's already matched.

Who This EBP Integration Is For

• Small business owners who keep their books in EBP but still spend too much time feeding it by hand, or have someone else spend too much of theirs.
• Companies hesitant to hire a dedicated finance person: the volume doesn't justify a full-time role, but the admin overflows anyway.
• Office managers and admin leads who juggle everything and don't have time to stay consistent on invoice capture, categorization, and payment follow-ups.
• Businesses with demanding analytical accounting (consulting agencies, construction, startups) that want to track profitability project by project without losing whole days to it.
• Resellers and e-commerce sellers who need to break down marketplace transfers bundling hundreds of orders before posting them cleanly in their books.

What Changes for You

• Before: You make the rounds of five supplier portals every week to pull invoices. After: The AI collects them on its own and prepares them for EBP.
• Before: You key in and code every invoice by hand in EBP. After: The AI reads, understands, and categorizes, and you get entries ready to import.
• Before: Customer invoices fall through the cracks. After: The AI spots work that needs billing and issues invoices at the right time.
• Before: Payment reminders stop dead the moment a customer disputes. After: Sanso takes the dispute in hand until the payment comes in.
• Before: Your bank reconciliation drags on for days. After: It runs continuously, and your books stay reliable.

Connect EBP to Sanso

You keep EBP. You keep your habits. Sanso just adds all the upstream work, powered by AI: the AI captures your invoices, categorizes them, issues your customer invoices, collects your unpaid ones, and reconciles your bank, then delivers entries ready to go into EBP, without a single keystroke from you. Onboarding takes a few days and disrupts nothing.

Book a call to see exactly how Sanso can keep your books up to date in EBP, continuously, without you having to think about it.