Sanso + Refurbed: Marketplace Sales Reconciliation
Refurbed Drives Sales. But Reconciling Your Payouts Is Still on You
Refurbed has established itself as one of Europe's leading marketplaces for refurbished products. You list your products, you reach customers who are looking for exactly what you sell, and the platform takes care of payment, buyer invoicing, and a good share of customer service. In short, if you sell on Refurbed, you have a channel that works. And a well-designed Refurbed integration can save you quite a bit of time on the finance side.
Still spending whole days breaking down your Refurbed payouts by hand?
Sanso's AI breaks down each bulk transfer into orders, refunds, and commissions, and reconciles them in your accounting without a single manual entry.
Book a CallExcept Refurbed is still a marketplace, not a financial management tool. At regular intervals, you receive one bulk transfer, a payout, that aggregates dozens, sometimes hundreds of orders, refunds, returns, and commissions taken by the platform. On your bank statement, all of it lands as a single amount. And the marketplace sales reconciliation work still isn't done. You have to break down the transfer, trace each order, isolate the refunds, match the commissions, then post everything cleanly into your accounting. Most resellers do it by hand, in Excel, and lose entire days to it. Others eventually give up and accept that they no longer really know what happened.
I'm Amalia Bercot, co-founder and CEO of Sanso. That missing link is exactly what we take care of. Sanso is an AI-powered financial management service: our Refurbed integration handles your marketplace sales reconciliation, breaks down each payout, and matches every line, continuously, without you having to tick off a thing.
What Sanso Adds to Your Refurbed Integration
Sanso isn't yet another piece of software to learn, and it doesn't replace Refurbed. It's a service that works from your Refurbed data, so you don't have to. The service relies on AI to do the heavy lifting: it retrieves the detail of your payouts, breaks down each bulk transfer into individual transactions, finds the order, refund, or commission that matches each line, and posts the reconciled result into your accounting tool.
The logic is fairly simple. Refurbed handles the sale and pays out your money; Sanso takes over the marketplace sales reconciliation and the sync with your accounting. Where manual reconciliation stalls is on volume and discrepancies: a partial refund, a commission that changes by product category, a return processed on a different payment cycle. That's exactly where Sanso's AI makes the connection. On this type of marketplace reconciliation, our automated reconciliation rate runs around 96%. The few discrepancies that remain, our operators handle by hand, for full compliance.
And everything the AI processes stays visible where you already look: your sales in Refurbed, your entries in your accounting software (Pennylane, Tiime, Axonaut, Xero). Nothing is hidden, nothing lives in a parallel interface you'd have to learn to use.
How Sanso and Refurbed Work Together
Automatic Breakdown of Every Refurbed Payout
When a Refurbed payout hits your bank account, Sanso's AI breaks it down line by line. It reconstructs the detail hidden behind the lump sum: every sale, every refund, every return, every commission taken by the marketplace. You go from an opaque transfer to a precise breakdown of what's inside it, without opening a single export file.
Reconciling Sales with Your Accounting
Once the payout is broken down, the AI ties each line to its matching transaction and updates your accounting. Sales get recorded, refunds get posted where they belong, Refurbed commissions get booked as expenses. The result: your revenue reflects your actual sales, not just the net amount that lands in the account. That's what it takes to calculate your VAT correctly and track your real margin on refurbished products.
Handling Refunds and Returns
Refurbished products mean a much higher volume of returns and refunds than average. Sanso's AI handles them specifically: it spots a refund, links it back to the original order even when it lands on a later payment cycle, and adjusts the entries accordingly. You keep an accurate view of what was actually collected, order by order.
Is your revenue just the net amount that lands in your account?
Sanso records every sale, refund, and commission at its true value, for accurate VAT and a real, trackable margin on refurbished products.
Book a CallBooking the Commissions Refurbed Takes
Commissions vary by product category and by the terms of your marketplace contract. By breaking down each payout, the AI isolates the commission taken on each sale and books it as an expense at its true value. You know what the marketplace really costs you, sale by sale, without having to break out the calculator over a corner of Excel.
Centralized Multi-Marketplace Reconciliation
Few resellers sell only on Refurbed. If you're also on Back Market, Mirakl, Cdiscount, MediaMarkt, or selling through Stripe, Sanso's AI applies the same mechanics to all your channels and centralizes reconciliation in one place. One logic, one view, no matter which marketplace generated the sale.
Who This Refurbed Integration Is For
- Refurbed resellers who receive bundled payouts and spend hours (or have someone else spend hours) breaking them down by hand before they can be booked.
- Refurbished-goods businesses facing a high volume of refunds and returns, often painful to tie back to the right order.
- Multi-marketplace sellers juggling Refurbed, Back Market, Mirakl, and the rest, who'd rather have one unified reconciliation than one Excel file per channel.
- Owners of SMBs with 5 to 50 people whose volume doesn't justify a full-time finance hire, but where marketplace reconciliation overflows anyway.
- Office managers and CFOs who frankly don't have time to check every Refurbed order against every payout line, month after month.
What Changes for You
- Before: you receive one bulk Refurbed payout, impossible to read. After: the AI breaks it down into orders, refunds, and commissions, on its own.
- Before: you break down your marketplace sales by hand in Excel, over several days. After: reconciliation runs continuously, with roughly 96% matched automatically.
- Before: your revenue is just the net amount that lands in the account. After: every sale, refund, and commission is recorded at its true value.
- Before: returns and refunds muddy your tracking. After: each one is linked to its original order, even when it shows up later.
- Before: you don't really know what Refurbed takes from you. After: every commission is isolated, booked, and readable, sale by sale.
Connect Refurbed to Sanso
You keep Refurbed. You keep your selling habits. Sanso simply relies on AI to do the heavy lifting around your payouts: it breaks down each bulk transfer, matches every order, every refund, and every commission, and posts it all into your accounting, without a single entry on your part. Onboarding takes a few days and disrupts nothing along the way.
Book a call to see concretely how Sanso's Refurbed integration keeps your marketplace sales reconciliation up to date, continuously, without you having to think about it.